This chapter gives you a brief
overview on using the electronic mail (E-mail) services with Netscape Messenger
program in Netscape Communicator.
If you are using Netscape
Messenger for the first time, it is necessary that you follow the steps below
to set up the Messenger before using it. If you have already set up a user
profile for yourself as instructed in Chapter 3, skip the following steps and
proceed to section 1.2.
Step 1: From the Edit menu
in Netscape window, choose ‘Preferences’.
Step 2: In
the Category sub-window, under Mail & Newsgroup Account Settings key in
your name and your email address as given in the letter from either Sabah Net Sdn. Bhd. or IT Advancement Unit (KIT).
The example given here
applies to users who are under the Electronic Government system. Other users
may have different information. Please refer to the letter issued by the
respective authority. However, the setting up process will be the same.
For
example: If a user called Ahmad Zulkifri received a letter from the KIT with the following
details:
Login
name: Ahmad.Zulkifri |
Password:
eg9999 |
Email
Address: Ahmad.Zulkifri@sabah.gov.my |
Outgoing
mail (SMTP) server: smtp.sabah.gov.my |
Incoming
mail server: mail.sabah.gov.my |
Then, he will key in the
details as follow:
Figure 1.1
Step 3: Under Mail &
Group, Mail Server, set the ‘User Name’ to be the ‘Login name’ as given in the
letter from KIT.
“Server Name” is your Incoming Mail Server. Check the "Leave messages on
server " if you want to leave the messages in the server.
Figure 1.2
Then you can set your
Outgoing Mail (SMTP) as smtp.sabah.net.my. Next, click “OK” to exit the menu.
Figure 1.3
Step 1:
From the Communicator menu, choose Messenger Mailbox
Figure 1.4
Step 2: You will get the
Message List window as follows:
Figure 1.5
Step 1:
Click on the ‘Get Msg’ button in Messenger's toolbar.
Step 2: Key in the password
provided by KIT and
click ‘OK’. Your new mail will be retrieved.
Step 3: To read the
contents of a message, click a message header in the message list as shown in
Figure 1.4. If you do not see the message contents, click the triangle at the
bottom of the message list to display the message contents.
Step 4: To read the next
unread message, click Next in the toolbar
Figure 1.7
You can either choose to
read the attachment or save it in your hard disk. Go through the following
steps:
Step 1: Double click on the
attachment file :
Figure 1.7
Step 2: You will be
prompted with the following window. If you want to open it, then check ‘Open
it’ then click OK. A relevant application will be launched to open the attached
file.
Figure 1.8
In the example above, M.S.
Word will be launched to open the file. On the other hand, you might want to
save the attached file to your hard disk for future use. In this case, check
‘Save it to disk’ and then click OK. Then you will be prompted with the saving
file window
Figure 1.9
Choose the directory you
want to save your file in and name the file accordingly. Then, click on ‘Save’
to save the file. You can include your own attachments when you send a message.
See section 5.8, Attaching a File to a Message for more information.
When you create a new
message or when you reply to or forward an existing message, you will get a
message composition window so you can type the text of your message. Figure 1.10
shows the various parts of the message composition window and the following
functions.
Figure 1.10
Step 1:
Read the message you want to reply to.
Step 2: Click Reply. Choose
Reply to Sender if you want to reply only to the person who sent you the
message. Choose Reply to All if you want to reply to the person who sent you
the message and also send a carbon copy (cc:) of your reply to everyone else
that received the original message.
Step 3: You will now get
the Composition window. In the composition window, check the address area to
make sure that the message is addressed the way you want. Messenger
automatically addresses your reply to the recipients listed in the Reply-To
header of the original message.
Figure 1.11
Step 4: Type your message
in the message composition area.
Step 5: Click ‘Send’ to
send the message.
Step 1:
Select the message you want to forward.
Step 2: Click Forward.
Step 3: Type the address of
the person or mailing list you want to send the message to, or click Address in
the toolbar.
Step 4: Click in the
message area and type any remarks you want to include with the forwarded
message.
Step 5: Click Send.
Step 1:
Click New Message in Messenger's toolbar.
Step 2: In the composition
window, hold down the Attach button, and choose File. Refer to Figure 5.11.
Step 3: Choose the file you
want to include in the message.
Step 4: Click Open.
Tip : To attach a file on your desktop or
in a folder, drag it into the attachment list in the message composition
window.
To see the list of attached
files, click the Attachment tab in the message composition window.
Figure 1.12
Step 5: After completed the
attachment and composed the message, click send to send the message.
Step 1: Select the header
of the message you want to delete. To delete additional messages, hold down the
Control key and click on the additional messages.
Step 2: From the Edit menu,
choose Delete Message.
The procedures listed here
are for Electronic Government system users.
Users are recommended to
change their passwords once a month for security reasons. To change you
password, do the following:
Step 1: Launch Netscape
Communicator.
Step 2: Go to this site: http://mail.sabah.gov.my:8888. For
non-Government users, please go to the User
Account Management page and follow the steps described in that page.
Step 3: You will be
prompted for your username and password. Enter your login name and current
password and click OK.
Figure 1.13
Step 4: Under ‘General’
click on ‘password’..
Figure 1.14
Step 5: Key in your User ID
followed by “Old Password”. Type in
your new password and Confirm Current
Password. Then click ‘Submit’.
Figure 1.15